The software for HR consultants
Built for Recruiters, Staffing Agencies, and HR Teams.
Your Leading Cloud Solution for HR Consulting
The cloud platform that makes matching talent fast, smart, and painless. OktoCareer helps you spot top candidates, manage client mandates, and streamline workflows – all in one place.
Candidates module
- Manual creation of candidate files by the consultant
- Import from LinkedIn or XING at the push of a button
- Linking incoming emails to candidates
- Search the candidate database
- Entry of qualifications via online questionnaires
- Double entry search and double entry merging
- CV Parsing
- Questionnaire in different languages
- Detailed candidate profiles with individually defined parameters
- Candidate photo
- Internal PDF candidate profile
- Direct links to Google Maps, etc.
- Display of candidate related activities
- Follow ups
- Contact history
- Sending emails
- Relating incoming emails to candidates
- Variable email templates
- Indication of assignments, that are related to the candidate
- Employment history
- Outlook integration (and all other email programs)
- Automatically structured storage of incoming emails from candidates in their files
- Upload of documents (cv, recommendations, etc.)
- Variable templates for external PDF candidate profiles
- Indication of consultant that is in charge
- Documents (also PDF) are included in the keyword search
- Creation of candidate lists
- Creation of short lists
- CSV export
- EMail newsletter, serial emails (limited receiptients)
- Birthday list
Candidate file
Stay Connected and Keep Track
In the candidate database, you capture profiles to find the right candidate for your client. Every interaction with the candidate is recorded – ensuring continuous support and access to all information exactly when you need it.
Strengthen relationships through targeted email campaigns to specific groups and build long-term engagement with your candidates.
Clients module
- Indication of related companies in the database
- Sales relevant information like client potential and acquisition status
- Direct links to Google Maps, etc.
- Various search options
- Geographic search
- Creation of company lists with contact persons and sorting options
- Sales Lists
- Acquisition Status Overview
- Upload of documents (e.g. assignments, company register information, etc.)
- Documentation of contacts, activities, histories
- Suggested candidates
- Indication of activities that are related to the client
- Sending emails from the system
- Email inbox
- Configurable email templates
- Follow-ups
- Email newsletters
- Bulk emails
- Candidate flash emails
- Outlook integration (and all other email programs)
- Automatic structured storage of incoming customer emails in their file
Customer database
Serve Your Clients More Efficiently and Effectively
Serve your clients more efficiently. The OktoCareer software seamlessly connects candidates and employers – with customizable templates that automatically pull information from applicant data.
Centralized access to communication, contacts, addresses, assignments, and candidate proposals at the click of a button for optimized recruitment.
Choose OktoCareer: simplify processes, improve communication, and find top talent faster.
Assignment module
- Creation of personnel search assignments
- Saving detailed candidate requirements
- Assignment tracking
- Automated import of the candidate requirements in an online job add with the add generator
- Publication of job adds in the company corporate design
- Tracking of order-related costs and expenses
- Tracking of consultants' working hours spent on assignments
- Online application function
- Connection to external job sites
- Overview of the candidates that are related to the assignment
Function overview
assignment module
Keep Track of Your Assignments
OktoCareer records new assignments and links them to clients – with full tracking of all activities and statuses.
View calls, emails, and candidate proposals directly within the assignment context for seamless team documentation.
Assign tasks to consultants and manage them through personalized follow-ups – ensuring optimized time management.
Sales
- Classification of companies and contact persons
- Search of customers and prospects by different criteria
- Saving of hit lists and search queries
- Sales lists
- Acquisition status
- Restricted user access for employees or assistants who create lists for cold calling
- Serial letter function for newsletters and serial emails (limited recipients)
- Assigning consultants to customers
- Follow ups
- Outlook integration (and all other email programs)
- Automatically structured storage of incoming emails from interested parties in their files
Consolidate Your Sales Activities
Consolidate your sales activities with OktoCareer CRM: perfect for recruitment consultants – nurture existing clients and acquire new ones in a targeted way.
Create tailored email campaigns and apply geographic filters for a strong regional focus.
Strengthen relationships, optimize acquisition, and boost your consulting success.
Matching
- Name search
- Keyword search
- Geographic search
- Structured profile search
- Search by personal criteria
- Search by candidate status
- Consideration of documents (also PDF) in the keyword search
- Generation of search result lists
- Sorting and grouping of search results
- Saving of search queries
Function overview
Matching
Fill Positions with the Right Candidate
The OktoCareer matching module quickly and reliably identifies precisely suitable candidates from your database for your client assignments.
A wide range of search options – from free text to advanced filtering – maximizes matches between profiles and jobs.
Organize lists, mark favorites, and simplify tracking for smoother processes and a better candidate experience.
Increase your success rate!
Reports
- Reports about company actions (offers, orders, cancellations, etc.)
- Reports job boards
Keep an Overview
The reporting features of OktoCareer provide management with clear insights into assignments and activities within your recruitment agency – enabling well-informed decisions.
Analyze key metrics such as placements, time-to-fill, recruiting success, and consultant performance to identify bottlenecks and optimize processes.
Increase efficiency, quality, and client retention – take your recruitment business to the next level with OktoCareer.
App
- Find the candidates together with your customer in the app.
- Candidate database with contact details.
- Always have your most important contacts with you.
- Overview of the orders with the most important key data.
- Don't lose track of things on the go.
- Company contacts
- Access to your customer data on the go.
Web App for HR consultants
The OktoCareer app for recruitment, available for iPhone and Android, ensures that you always have access to your key contacts no matter where you are. This mobile application is an extension of our comprehensive recruitment software, providing you with the flexibility to access important information anytime, anywhere.
The app is designed to make the user experience seamless and intuitive.
Use the OktoCareer app to ensure that you are always well-informed and organized even on the go. It is the perfect tool for modern recruiters who prefer a dynamic and mobile way of working.
Faq
Can I import existing clients and candidates in the system?
Depending on the data format, we can import the existing master data.
Who will perform the system setup?
We are doing the system setup in cooperation with you. Parts can be done by yourself and other parts are done by us according to your specifications.
How long does the system setup take?
You can start right away, using the questionnaire and email templates, provided by us. Individual configuration is done according to your specifications. After getting familiar with the system, you will be able to do this yourself.
What is the purpose of the questionnaire?
The questionnaire is a central part of the system. It serves for capturing the qualification of the candidates. The questionnaire is configured in the system according to your specifications. The questionnaire should be customized for your candidate target group. This includes contents and the level of detail of the required information. If needed, the questionnaire can branch out according to the answers in order to ask candidates only the relevant questions.
Can you provide a questionnaire?
Yes, we have developed a questionnaire for more than 1000 professional qualifications of different industries. You may use this questionnaire or modify it without extra charge.
Do I have to write the email templates myself?
We will provide more than 50 email templates. You can edit these and add more. In any case you should be able to start your work right away with the existing templates.
Can I run OktoCareer on my own server?
No, OktoCareer is a pure web application. You do not need your own server to use OktoCareer.
How can I get my complete data?
As an administrator, you can download the database yourself any time.
In which countries can I use OktoCareer?
OktoCareer is available in German, English, French, Spanish, Italian, Chinese, and Japanese.
Can I connect OktoCareer to the job market on my website?
Yes, applications will run up directly in the OktoCareer system.
Can I extract information from CVS?
Yes, with our CV parsing engine, information is extracted from the CVs and it is stored in the candidate file. This saves manual data entry work.
What is the duration of the contract?
6 months.
Which job-boards can be connected?
Basically, almost all job-boards can be connected to OktoCareer. For the connection, a setup fee will be charged for each job-board.
Can I migrate the data from my old system?
Data from old systems can usually be imported into OktoCareer.
Contact
245 Park Avenue
New York, 10167
USA
Phone: +1 (646) 933 1246
info[at]oktocareer.com
Hotline: +1 (646) 933 1246
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